Stock Adjustment Process

Stock Adjustment Process

Create a New Stock Adjustment Requisition Document
Step 1: Initiating the Stock Adjustment Requisition Document.  

  • Navigation Path:
    Parts >> Inventory >> Adjustment >> Stock Adjustment Requisition

  • Open the system and navigate to the "Stock Adjustment Requisition" section.




Step 2: Click on “New” to Create a New Stock Adjustment Requisition Document
  • Click the “New” button to start creating a fresh stock adjustment requisition.


Step 3: Enter Document Details
  • Branch: Select the appropriate branch where the adjustment is to be made.
  • Requirement Date: Enter the date when the stock adjustment is needed.
  • Valid Till Date: Enter the expiration date for the requisition.
  • Priority: Set the priority for the adjustment.
  • Reference Details: Fill in any additional reference information as required (e.g., invoice numbers ).


Step 4: Enter Part Details
  • In the "Part Details" section, use the drop-down menu to select the part number.
  • Search Method: Search for the part by entering either the part code or name.
  • Mention Quantity: Enter the quantity to raise the stock.
  • Reason for Adjustment: Provide a valid reason for the stock adjustment (e.g., Add Quantity, error).
  • Remark: Add any additional comments or remarks regarding the adjustment.
  • Once the details are entered, click the “Save” button to store the requisition document.



Step 5: Option to Create Stock Adjustment Document Directly
  • At this stage, you may choose to create the stock adjustment document directly based on the requisition.
  • Alternatively, proceed to Step 6 for a more detailed process.



Notes
The Stock Adjustment Requisition Document is not mandatory. The user can directly create a Stock Adjustment.
Step 6: Create New Stock Adjustment Document

  • Navigation Path:

     Parts > Inventory > Adjustment > Stock Adjustment

  • Navigate to the “Stock Adjustment” section to create the final stock adjustment document.

  • Click on the “New” button to create a new stock adjustment document.




Step 7: Create a New Stock Adjustment
  • From the drop-down menu, select the previously created stock adjustment requisition document number.


Step 8: Complete Stock Adjustment Details
  1. Adjusted By: Select the branch from the drop-down under the “Adjusted By” field.
  1. The user needs to input the cost manually.
  2. Verify the part details to ensure accuracy.
  3. Stock Adjustment Type –
  4. Regular: This is a typical stock adjustment for inventory maintenance.
  5. Damage: Adjustments made due to damaged goods that can no longer be sold.
  6. Shortage: Adjustments made when the stock count is lower than expected (usually due to errors, theft, or 
  1. miscount).
  2. Excess: Adjustments made when the stock count is higher than expected.
  3. Wrong Part: Adjustments made when a wrong item was recorded in the system or physically counted incorrectly.

  1.  Once verified, click “Save” to complete the adjustment process


Info
Users can also download the Excel template, fill in all the required details below, and then upload it using the Import option.



Notes
Please enter the details in text format. Also, note that the MRP and Cost will be the same.


NotesInfo Users can check the available quantity in the Stock Position As On Report.


Notes
Note - The hyperlink to open the Stock Adjustment document will no longer be available. Users will need to check the data through the Stock Adjustment Statement report instead.



Warning
Validation check 

  1. Before uploading the Excel sheet, ensure that all locations mentioned in the sheet have already been created in the system.
  2. Check the Excel Import Error Log before saving the document.



    • Related Articles

    • Negative Stock Adjustment Process

      Method 1: Manual Stock Adjustment Step 1: Create a New Stock Adjustment Document. Navigation Path > Parts → Inventory → Adjustment → Stock Adjustment. Open the system and navigate to the Stock Adjustment section. Click the New button to create a new ...

    • Stock Transfer Process

      Stock Transfer Process Procedure for Stock Transfer Document - Step 1: Initiating the Stock Transfer Requisition Navigation Path: Parts >> Inventory >> Transfer >> Stock Transfer Requisition Open the system and navigate to the "Stock Transfer ...

    • Excess Stock Reconciliation (ESR)

      Purpose: This SOP outlines the steps required to initiate, verify, and save an Excess Stock Reconciliation (ESR) document within the POMS application. The ESR process ensures that any discrepancies in stock levels are addressed and excess stock is ...

    • How to Generate Stock Position As On Report?

      Step 1: Access the Report Navigate to the Report: To access the Stock Position As On report, follow the navigation path: Parts > Reports > Inventory > Stock > Stock Position As On. Step 2: Apply Filters Once the report interface opens, you will be ...

    • Standard Operating Procedure (SOP) for Stock Transfer Process Lot Wise

      1. Navigation Access the Parts Module in the application. Navigate to Inventory and select Stock Transfer. 2. Verify Part Availability Before initiating a stock transfer, check the Part Lot Detail Report to confirm the available quantity of the part ...