Excess Stock Reconciliation (ESR)

Excess Stock Reconciliation (ESR)

Purpose:

This SOP outlines the steps required to initiate, verify, and save an Excess Stock Reconciliation (ESR) document within the POMS application. The ESR process ensures that any discrepancies in stock levels are addressed and excess stock is accurately recorded.


Step 1: Initiating the Counter Sale (Creating ESR Document)

  1. Log in to the POMS Application:
    • Access the POMS application using your login credentials (username and password).
    • Ensure you have the necessary permissions to access procurement and stock-related functions.
  2. Navigate to the Excess Stock Reconciliation Section:
    • Parts  >  Procurement  > Excess Stock Reconciliation (ESR).
  3. Create a New ESR Document:
    • Once in the Excess Stock Reconciliation screen, click the New button to create a new ESR document.
    • A new ESR document will be initiated for you to enter the relevant excess stock information.



Step 2: Check Details and Save ESR Document

  1. Verify Excess Stock Details:
    • Review the excess stock quantities and any other relevant details that the system displays.
    • Ensure that the quantities and stock details match what is recorded in your physical inventory or your internal records.
  2. Save the ESR Document:
    • After verifying the excess stock details, select the Save button to save the ESR document.
    • The system will process the reconciliation and store the ESR document in the system.
  3. Generate Report:
    • After saving the ESR document, select the Generate Report option.
    • The system will generate a report confirming the excess stock reconciliation and detailing the excess quantities.






NotesNotes:
  • Excess Stock Reflection: Once the ESR document is created and saved, the excess stock quantity will automatically reflect in the available quantity in the system.
  • Document Storage: Ensure that the ESR document is stored correctly within the POMS application for future reference, and the report is accessible to authorized personnel.
  • Data Accuracy: It is critical to ensure that the stock quantities are checked and updated accurately to avoid discrepancies and maintain inventory integrity.





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