Partially GRN Process

Purpose -

A Partially GRN (Goods Receipt Note) is used when only a portion of the ordered goods has been received. It helps track partial deliveries, manage inventory, and handle payments or invoicing for the received goods while awaiting the rest of the order.

Procedure for Creating a Partially GRN Document  - 

Step 1: Initiating the GRN Document - 

Login to POMS Application:

Access the Parts Order Management System (POMS) using your credentials to begin the process.

Navigation:-  Follow the path:

Parts → Procurement → GRN.

Step 2: Creating a New GRN

1. Click on “New” Button:
   
   • After receiving parts from the supplier, click the “New” button to initiate the creation of a new GRN document.
     

Step 3: Selecting Invoice Number

• Select the Invoice Number:

  • In this step, you must select the invoice number associated with the goods received from the dropdown list in the system.

Step 4: Delete the Part & then Save GRN Document

• Delete the Part (If Applicable):

  • In this step, the user can delete the Part manually by clicking on the "Red Cross" at line level against which the GRN creation is not required.

• Save GRN Document:

  • After deleting the parts which are required, user need to save the GRN document. This process ensures that the partial goods has been received by the end user.
    

Step 5: GRN creation against the same SAP Invoice Number for remaining Parts and Ensure remaining Parts Auto-Populate

• Re-select SAP Invoice Number:

  • After creating GRN against the same Invoice number, the user will select the SAP invoice number from the dropdown list of GRN document.

  • After selecting the Invoice, the Parts which were deleted during the initial GRN will auto populate.

Step 6: Verify the Document and Save the Final GRN Document

Save the Final GRN Document:

• After verifying that everything is correct, save the final GRN document. This will complete the process of registering the partial goods receipt and ensure the system is updated for inventory, invoicing, and payment purposes.

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